Notice for Superintendents:
The following information and forms are for superintendents of ALSA Shows. These show forms have been provided for your convenience. A show packet will NOT be sent to you UNLESS you request one from the ALSA office. We appreciate your understanding.
All ALSA forms are copyrighted. These forms are not permitted to be used with any events other than ALSA Sanctioned Shows.
Reminder: Judge’s halter score cards do not need to be printed on cardstock. They can be printed on regular copy paper the same as performance score sheets. This will save you on postage when sending them to the ALSA Office after the show. If you need any help or have questions please contact us. We are here to help make your show successful.
Show Quicklinks
Click the buttons below to access important documents and critical information relating to planning and sanctioning an ALSA show.
Selecting a Judge
Selecting the appropriate level of judge for your show is very important. The level of the show only reflects the classes your show offers. The show level does not equal the level of judge you need to hire – they are two separate issues. The level of show represents the classes that you are offering. The level of judge is relative to how many animals they can judge due, for the most part, to experience. A judge can judge up to a maximum number of animals as listed for their level of judging. All judges should be given the opportunity for judging and it is suggested that you do not use a Senior Judge for a show that a Level Judge is allowed to do.
- A show Superintendent may hire any appropriate Judge from our current list of judges (provided in All Show Materials).
- A Level Judge may judge a show with up to 125 llamas.
- A Senior Judge has no restrictions on the number of animals in the show.
- For multiple judged shows, show management may hire both a Level Judge and a Senior Judge whenever possible for multiple shows under 125 animals. Assistant Performance Judges of an level may be employed to work in the right with a head judge.
- Llama judges may judge up to 25 alpacas in an Alpaca Show if the following requirements are met: Judges successfully completing an Advanced Llama Judges Clinic (with limited alpaca, may judge combined llama and alpaca shows if alpacas do not exceed 25 in number) AND Requirements for and Alpaca Show: Shows must have an approved ALSA Alpaca Judge, for shows with 25 or more alpacas in a breed.
Notice: ILR Numbers
The ILR number for each registered animal must be included in your results sheets for each show. The ALSA database needs these registration numbers to help increase accuracy when posting show results.
An animal who is not registered, but meets the exceptions stated in the 18th edition of the Handbook, p.12 Section 2., may still show in an ALSA Show. Rules have not changed.
Notice: ALSA Numbers
Most exhibitors of an ALSA show would like to track their animal’s points and achievements. As a superintendent of an ALSA sanctioned show, you can help to make sure this happens.
If an animal has an ALSA number, please include this number on your results sheet. This information is very important. You should provide a space for the ALSA number on the entry form. This way, the ALSA number will be supplied by the exhibitor.
The ALSA numbers may also be found on the ALSA website. Please contact us for guidance to find this information.
Notice: Important Info Must Be Included
It states in the Handbook that all sanctioned shows must include the specific instruction in their show information as to whether a youth 8 to 12 years of age is permitted to show an intact male over 24 months of age. It is not recommended by ALSA however the final decision lies with Show Management.
Part I, Section 5, K (14th edition) reads as follows:
“It is recommended that exhibitors 8 years through 12 years of age not show intact males over 24 months of age, with the choice of acceptance or decline lying with show management and stated in their premium show booklet.”
Sanctioning Your Show
This is a reminder that your show must be properly sanctioned with the ALSA Office before any show promotion may be done.
Also, the Show Manager must submit the exhibitor show packet (general rules, format, and list of classes) before publication of the show information is available to the public.
Adding a Fleece Show to Your Llama Show
If you are adding a fleece/fiber show to your llama show, please list it as a separate Fiber Show so fiber enthusiasts can locate it on the Fiber Show list. A Fiber Show requires a separate show sanctioning fee, separate results, and separate show fees. The show may have the same name as your llama show but add it in as separate listing for the Fiber Show – eg. Fuzzy Llama Show and Fuzzy Fiber Show.
ALSA fees for a Fleece Show are $3.00 each entry ONLY if the entry is not entered into a Halter or Performance class at the show. If the animal is also in a halter or performance class, the $5.00 ALSA fee also covers the fleece class – there is no other ALSA fee.
The ALSA Fleece Committee recommends having all fleece entry tags added on to your entry forms for ease of entry at the time of the show.
Promoting Your Show With ALSA
Many shows are now putting all of their information and forms on the web rather than spending money to mail out information to potential exhibitors. ALSA can promote your show in these core ways:
- If you do not have a website or any space to put your show information on the web, you can put all your forms on the ALSA website for $20. There will be a link to all your show information right next to your show listing on the ALSA Show Calendar.
- If you do have a show website, ALSA will put a link to your show information right next to your show listing on the ALSA Show Calendar at no charge. Be sure to provide the office with the URL address when you sanction your show so that they can add it with your show information.
- Upon request we will send out an email blast about your ALSA Sanctioned Show.
by IDS Toledo